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Student Organization Manual

The 2013-2014 Student Organizations Handbook (.pdf) is a resource for all organizations to use regarding issues pertaining to the University. Below is the table of contents for the online version of the student handbook.

At Point Park University, students will find the ingredients that help make their college years some of the most memorable of their lives. The years spent here are much more than the work that goes into getting a degree. It’s the passionate, artistic environment — from faculty who encourage individualism to the abundance of stimulating classes and extracurricular activities. It’s the close friendships students develop and keep long after graduation. It’s the dynamic and diverse urban environment that surrounds the campus and offers endless opportunities. It’s having all the right ingredients to provide students with the unforgettable memories of what it took to get there.  And one of the most important ingredients provided to students seeking success is student organizations.
In due course, we hope that this manual will complement the development of your student organization by providing the stepping stones for success.

Questions, Concerns, Advice?

If you think of anything that may need to be included within this student organization manual or if you have any questions regarding polices or procedures, please contact the Office of Student Activities, Involvement and Leadership at 412-392-4735, or studentactivities@pointpark.edu. Students can also contact the Office of Student Affairs for additional questions at 412-392-3851, or on the 7th floor of the Student Center.

Mission of the Office of Student Activities, Involvement and Leadership

The mission of the Office of Student Activities, Involvement and Leadership is to foster community and school spirit by giving students an opportunity to get involved, give back, and learn through social, cultural, educational and civic programming.

 

HANDBOOK TABLE OF CONTENTS

Establishing Student Organizations
About Student Organizations
Student Organization Categories
Academic
Governing Boards
Interest-Based
Service Organizations
University Sponsored Student Media
Establishing a New Student Organization
Recognition of Student Organizations
Student Organization Tier System
Overview
Student Organization Standards
How to Create a Constitution
What is a Constitution? What Are Bylaws?
What is the Framework for a Constitution?
How Do I Use the Sample Constitution?
Yearly Student Organization Registration
Some Specifics to Consider

Membership
Student Organization Officers
Executive Board
Liability and Risk Management
Transition of Student Officers
Student Organization Advisors
Advisor Liability
Advisor’s Role
Building a Working Relationship (Advisor and Student)         

Making it Work
Student Leader Training
Running an Effective Organization
OrgSync
Outstanding Student Awards
Student Leadership Awards

Event Planning
Guidelines
Policies And Procedures
Room Waiver
Reservation Cancellation
Venue Availability
Venue Disclaimer
Use of University Facilities
Contract Policy
Diversity in Planning
References
Reservation Quick Guide
Requests
Events
Event Proposal
Meetings
Tables
Vans
Collections
Audio Speakers
Banners
Glass Cases
Easels
Additional Information
Food Service
Bake Sales
Grilling
Internal Food Requests
External Vendor
Table Clothing
Housekeeping
Physical Plant
Tie Dye Events
Public Safety
Event Monitoring
Restricted Space
Audio Visual Support
Internal Technical Support
External Technical Support
Outside Guest Policy/Public Events
Marketing Guidelines
Publicizing Events
Use of University Name
Posting Policy
Flyer Approval and General Guidelines

Finances
Guidelines
Budgeting
What A Budget Can Do
Some Questions to Ask when Beginning a Budget
Preparing A Budget
Managing A Budget
Sources of Funding
Solicitation
Fundraising
Fundraising Ideas!
USG
Student Organization Accounts
University Budget Account Number
Depositing Funds
Purchasing and Payment
Sales Tax
Purchases Over $1,000 from a Single Vendor
Proof of Purchase
Reimbursement
Check Request
Advisor Advance
University Credit Card Purchases
University Payroll
Account Billing
Other Purchase and Payment Options

Policies
Disciplinary Action
Student Code of Conduct
Hazing
Event Policies
Alcohol
Event Decorating
Grilling
Load-In Load-Out
Student Event Check-In
Print Shop Requests
Solicitations
Travel Policy
Off-Campus
Enforcement

FAQ
Sample Constitution
Effective Meeting Tips